Adjustment to UHPA Statutory Dues Deduction

For most UHPA members, the scheduled Statutory Dues (SD 725) deduction for the May 20, 2020 payroll did not get processed.  UHPA was notified by the Hawaii Information Portal (HIP) Service Center that they had experienced an issue with their system configuration last pay period. Therefore, the missed deduction amount will be processed on the June 5, 2020 paycheck as a “SD 726” deduction along with your regularly scheduled deduction “SD 725” amount.  We apologize for any inconvenience this may cause. Please feel free to contact UHPA via email at feedback@uhpa.org if you have any questions or concerns.

Aloha! Welcome to the Virtual Annual Membership Reports

As President of UHPA I am pleased to present our annual reports to you, our UHPA members, in electronic format while we are practicing social distancing during the COVID-19 crisis. Included as links to Google documents you will find a President’s Report, a report from our Executive Director Christian Fern, and a report from Tom Apple, Treasurer.  Please email feedback@uhpa.org with any questions you might have. We also welcome ideas for ways to continue to reach out to new and existing members. We all look forward to seeing you when that becomes feasible.

Warm regards,
Ashley Maynard

2020 Newly Elected UHPA Board of Directors & Officers

On Saturday, April 25, 2020 the UHPA Board of Directors met via Zoom and welcomed six (6) newly elected and two (2) re-elected Board members from across Hawai‘i .

Elected to represent their campus for three-year terms are:

  • Norman Takeya (re-elected), Assistant Professor of Architecture Engineering & CAD Technologies, representing Honolulu Community College
  • Kelli Nakamura, Assistant Professor of Arts & Humanities (History), representing Kapiolani Community College
  • Sarah Gray, Instructor & Librarian, representing Windward Community College
  • Jason Kenji Higa (re-elected), Assistant Professor of Anatomy, Biochemistry & Physiology, representing the University of Hawaii at Mānoa
  • Sarita Rai, Director of the Study Abroad Center, representing the University of Hawai‘i at Mānoa
  • Joe Ramos, Researcher & Deputy Director of the UH Cancer Center, representing the University of Hawai‘i at Mānoa
  • Susanne Still, Professor of Department of Information & Computer Sciences, representing the University of Hawai‘i at Mānoa
  • Chun Han Wang, Professor of the Academy for Creative Media, representing the University of Hawai‘i at Mānoa

An election of new officers for the UHPA Executive Committee was conducted at this BOD meeting. UHPA President Ashley Maynard’s term continues through 2021.  Congratulations to the newly elected officers:

Vice President: Karla Hayashi, UH-Hilo
Secretary: Jason Kenji Higa, UH-Mānoa
Treasurer: David Duffy, UH-Mānoa
Members-at-Large: Harald Ebeling (UH-Mānoa), Alphie Garcia (UH-West Oahu), Samuel Giordanengo (Hawai’i CC)

Faculty Working From Home

Message from UHPA Executive Director Christian Fern and UH Vice President Don Straney on behalf of the UHPA-UH Joint Workgroup

This message is to clarify the University’s intent regarding its new “work from home” form and its application to University faculty. To reiterate, instructional faculty (including lecturers), research faculty, graduate assistants, and other faculty who are not normally expected to be on campus during set working hours, are not required to fill out the work from home form or create a work from home plan. These employees also are not required to input their status as “Covid-19 Work From Home” in the online leave system. Faculty who, under normal conditions, are required to have a physical presence on campus during set working hours (for example, Librarians, or some Specialist Faculty), are the only faculty expected to fill out the work from home form (and the online leave system) to indicate the days they will be working from home or on-campus. Because the Covid-19 Work From Home status in the online leave system was intended to apply to all University employees working from home, including our hourly employees, it includes an “hours” and “minutes” data field; however, these fields are not intended to apply to faculty. The intent was not to “keep track of” faculty’s work.

The campuses may request faculty to self-report when they will physically be on campus. Again, the intent is not to keep track of faculty’s work, but for logistical purposes of tracking building use. If buildings are not being used, or are only partially being used, the campus may be able to close certain buildings or portions of buildings and reduce custodial and other services to those buildings. We appreciate the cooperation that faculty have shown in this regard, and ask that you continue to help us assist our facilities’ staff in dealing with the emergency situation as best we can.

If you have any questions regarding this memo, please contact your designated campus human resources department.

Message from UHPA Executive Director Christian Fern and UH Vice President Don Straney on behalf of the UHPA-UH Joint Workgroup

Last week, the Temporary Remote Teaching Workgroup—a combined effort of the University of Hawaii Professional Assembly and UH administrators—met to review the support and resources available to faculty preparing for the transition to working with students who were not on campus. Several recent proclamations from the Governor and Mayors probably made your preparations more challenging. This week, we have been monitoring the initial stages of implementing last week’s planning on each of the 10 UH campuses.

The initial reports are that you have made a great start on this new mode of working at UH. We have heard from faculty on each campus and from some of their administrators how the first two days have gone. There have been issues, glitches, and problems for sure, but far fewer than one might have expected. The resources and mini-courses provided by instructional designers last week are definitely paying off. Most impressive to us have been the reports of faculty pitching in to help one another: explaining to colleagues how to use Zoom, offering advice on posting videos to YouTube, even videotaping each other performing lab experiments for students to critique and analyze. Librarians, advisors and other faculty supporting student learning have also had to adapt to delivering services in a climate of uncertainty about health and safety. The hard work of last week (and it has only been that long) is beginning to pay off for our students. Your professionalism, creativity and commitment to the students will carry the University of Hawai‘i community through this difficult time.

We have heard reports that some people are uncertain if they can come to campus under the current stay-at-home orders. People who provide education can leave home to come to campus for work. Instructors should feel free to use their offices and the various teaching resources on campus, including HITS classrooms. The campuses are implementing all of the CDC recommendations to maintain a safe work environment and the facilities staff have stepped up the cleaning protocols to meet current needs. The University is providing any protective equipment your work requires and you should talk with your department chair or supervisor if you have concerns, questions, or ideas.

One common report in the past few days has been that students are not all fully engaging with remotely-delivered classes and don’t always respond to instructors’ or advisors’ emails. It is important to continue reaching out to your students to help keep them engaged with the university. We have also heard of increased interactions students are having in some classes, where chat boxes, for example, make it easier for them to ask questions and interact with each other. Engaging students with learning tasks has always been the challenge for instructing, advising, or supporting learning but current situations are making it more difficult while also presenting new opportunities.

The working group will continue to meet over the next few weeks so faculty and administrators can provide input to each other on how the semester is progressing and what issues, concerns and problems arise. Please don’t hesitate to contact us via our email address with concerns you have.

UHPA MODIFIED OPERATIONS

Due to the unprecedented situation of the COVID-19 pandemic, as well as Mayor Caldwell’s Emergency Order No. 2020-02 (COVID-19 [Novel Coronavirus]) Stay at home/Work from home order, UHPA is modifying its operations to ensure that we can continue to fully service and represent our Faculty Members in the most efficient and transparent manner.

UHPA’s normal business hours will remain unchanged; operating Monday – Friday from 8:00 a.m. – 5:00 p.m. In order to honor social distancing, a few of UHPA support staff will be temporarily working at home as feasible and only working from the office when operations dictate. The operations for UHPA professional staff will remain unchanged.

All UHPA staff will be available and reachable during normal business hours by email (follow this link to the staff directory) or by calling 593-2157 on Oahu and 1-808-593-2157 on the neighbor islands. For social distancing purposes, we respectfully request that all visitations and in-person (face-to-face) meetings with any UHPA staff, both support and professional, be made via appointment one day in advance. We will be transitioning to virtual meetings between UHPA staff and its membership and respectfully requests this be the preferred method during this period.

UHPA would like to take this opportunity to thank and recognize all Faculty Members for their teaching, service, and contributions not only to the University of Hawai‘i but to our communities and the State. We all collectively will stand strong and come together as one. Stay safe and healthy.

UHPA Responds to UH’s Online Conversion

UHPA Executive Director Christian Fern responds to UH President David Lassner’s email regarding the plans for online course conversion.

200312 Ltr to D. Lassner re COVID-19

2020 UHPA Board of Directors’ Election

In accordance with the UHPA Bylaws, the UHPA Nominations & Elections Committee is charged with preparing a list of nominees for the 2020 Board of Directors’ Election.

On April 3, 2020, all UHPA Active members of the relevant constituency units (Honolulu CC, Kapiolani CC, Windward CC & UH-Manoa) will receive an email notice with voting information and instructions on voting electronically. A link to all candidates’ biographical information and personal statements will also be provided. The voting period for the UHPA Board of Directors’ Election will run from April 3, 2020 through April 20, 2020.

UHPA Appoints Dwight Takeno

Dwight Takeno Named Associate Executive Director of
University of Hawaii Professional Assembly (UHPA)

Dwight Takeno, who has nearly 30 years of human resources, public administration and union leadership experience, has been named an Associate Executive Director with the University of Hawaii Professional Assembly (UHPA), the union representing 3,700 faculty across 10 University of Hawaii campuses statewide. His appointment became effective Feb. 10, 2020.

“We are fortunate to have someone of Dwight’s caliber as part of our team,” said Christian Fern, UHPA Executive Director. “His extensive experience in the administration of large, complex programs and in collective bargaining representing both unions and employers will be valuable as UHPA continues to work collaboratively with others in our community.”

Prior to joining UHPA, Takeno had been Administrator of the Employee Claims Division of the State of Hawaii’s Department of Human Resources Development from August 2018 to February 2020. He had been responsible for administering multiple programs, including the statewide self-insured workers’ compensation program for the executive branch, public charter schools, Hawaii Public Housing Authority, the legislature, the state’s safety program, and the State’s Return to Work Priority Program.

Takeno also has nearly 10 years of leadership experience within the University of Hawaii’s System. He initially joined the UH as a Senior Human Resources Specialist in 2007 for a year and, after serving as Interim Executive Director and Chief Negotiator for the Hawaii State Teachers Association (HSTA), he rejoined the UH in January 2010 as the Assistant to the Senior Executive for the Vice President for Academic Planning and Policy to provide consultation to senior leaders on issues relating to academic human resources management and strategic initiatives.

A year later, he was promoted to Director of Collective Bargaining & Employee Relations to provide consultation to UH chancellors, senior executives and personnel administrators on collective bargaining agreements as well as personnel policies and procedures of the UH Board of Regents and UH. Takeno served in that role for five years before being named Director of Administrative Services in the UH Office of the Vice President for Research & Innovation where he served for two years. In that role, he was responsible for directing, planning, and administering the strategic and programmatic administration for the Research and Innovation Office.

Takeno also has private sector experience, having served as Vice President – Operations and General Manager for Progressive Communications, LLC, from March 2003 to March 2007.

In addition to HSTA, Takeno’s union leadership experience includes serving as Interim State Director and Director of Research & Legislation with the United Public Workers, Local 646, AFL-CIO for 12 years, from February 1991 to January 2003.

Takeno, a Kaneohe resident, holds both a bachelor’s degree in education and a professional diploma in education from the University of Hawaii at Manoa. He has served on the boards of a number of nonprofit organizations and currently serves as Chair of the Human Resources Committee of the Board of Education.

 

Happy New Year!

Hau’oli Makahiki Hou!

Welcome, 2020! It’s a new year and a new decade, and UHPA members remain committed to being a vital part of our community.

We are an organization that is accustomed to tackling challenges head on. Securing, protecting and upholding the rights of faculty has many challenges. UHPA members continue to be front and center in the fray. You have proven to be nimble, agile and tenacious.

Our faculty make our campuses, our state and the world a better place. Supporting an environment where faculty can function at an optimal level continues to be our foremost priority. We must all do our part to ensure faculty receive what they need to flourish. Together, our shared vision of having great faculty able to share their knowledge with the next generation of Hawaiʻi residents and to conduct groundbreaking research that benefits all of us will become a reality.

We anticipate the journey ahead this year will not be easy, but we are confident that through the collaborative efforts of faculty and the broader community, we as UHPA can play a leading role in ushering in positive change for our state.

Let’s all commit to making 2020 the start of a great new year and decade.

UHPA leadership team and staff