Agreement reached over Covid-19 impacts on promotion, tenure and renewal.

Agreement reached with President and Governor over Covid-19 impacts on promotion, tenure and contract renewal 

Last week the University of Hawaii Professional Assembly (UHPA) finalized a Memorandum of Understanding (MOU) with President David Lassner and Governor David Ige on addressing the possible negative consequences and impacts the unanticipated switch to on-line instruction due to COVID-19 may have on tenure, promotion, and contract renewal.  

Agreement result of combined efforts

These concerns were raised by UHPA Faculty Members who are serving on Temporary Work Group which was a combined effort of the UHPA and UH Administrators to discuss health and safety issues, as well as making sure Faculty Members received the required support, services, resources, etc. to help with the transition to on-line instruction and other conditions as they have arised.  The Faculty Members recognized how adverse and negative the Spring 2020 semester could have in the areas of tenure, promotion, and contract renewal processes which are based on face-to-face evaluations, peer evaluations, student evaluations, application deadlines, research endeavors, and other related measures.  

Exemplary decision making via the collective bargaining process

“The Temporary Work Group epitomizes the intent of Hawaii’s collective bargaining law, by providing for joint decision-making; having employees granted a right to share in the decision-making process; and having a venue to exchange ideas and information with administrators to help the government become more effective and responsive in these unprecedented times.”  Christian Fern, UHPA Executive Director

Highlights of the MOU

  1. Faculty Members employed during the Spring 2020 semester may elect to extend their probationary period for an additional year, but not to exceed eight (8) years;
  2. Faculty Members expected to undergo contract renewal in the Fall 2020 semester may elect to extend their contact and postpone their contract renewal by one year; and
  3. Faculty Members or Lecturers holding multi-year limited term contracts in Spring 2020 who are up for contract renewal and who are not being paid via extramural funds will be extended for one (1) additional year.

The temporary work group consists of Faculty Members and UH Administrators and has continued to meet on a weekly basis since Spring Break.  

UHPA Prevails in Obtaining Revised Contract Renewal Letters for Probationary Faculty

UHPA filed a class grievance regarding the failure to properly inform probationary faculty of the contract renewal recommendations by the DPC and Department/Division chair by December 20, 2018 as provided by the collective bargaining agreement. This information can be critical to any faculty member who may be subject to non-renewal or has performance deficits that may raise concerns with a Dean or Vice Chancellor. The December date enables a probationary faculty member to determine what options may guide their future employment and ability to remain at the University of Hawaii.

Such defects in the process will be corrected for the 2019-2020 academic year. As a remedy
Faculty members who were improperly denied a contract renewal will be awarded a contract renewal. Faculty members who were renewed and received improper letters will be sent corrected letters which affirm their contract renewals.

UH President Now Grants Tenure and Promotion

The UH Board of Regents amended RP 9.201 to give authority to the UH President to grant Tenure and Promotion.  In the past it was the responsibility of the Board of Regents.

New Faculty Rights! Your Letter of Hire Enforceable through the Collective Bargaining Agreement

On January 24, 2017 UHPA and UH concluded a Memorandum of Understanding on Letters of Hire. This was 16 months in the making and provides that items that are bargainable contained within a letter of hire can be enforced through the grievance procedure, including arbitration.

Key Provisions

  • All Unit 7 members must receive a written letter of hire.
  • Letters of Hire shall contain all terms and conditions of employment offered and accepted by the faculty member. No undocumented promise is enforceable.
  • All documents relating to the terms of hire shall be provided and attached to the letter of hire.
  • UHPA shall receive all letters of hire and may grieve violations of the collective bargaining agreement.
  • UH must consult with UHPA on hiring policies and procedures.

Implementation

  • UHPA and the UH administration will be discussing templates that create clarity and consistency in letters of hire based on the respective campus needs. UH Manoa, due to the number of hires and complexity of issues, will be reviewed first.
  • As faculty members are engaged in hiring committees the collective bargaining agreement and the MOU on Letters of Hire should be given to potential new employees.

Always contact UHPA if you ever have questions or issues with your Letter of Hire.

Letters of Hire Actually Mean Something Now and the Promise of an MRI is Achieved

Dr. Bennett wins!

Dr. Kevin Bennett, whose fight to enforce his letter of hire included a grievance, an HLRB case, an agency appeal to Circuit Court, and the possibility of a new lawsuit in Circuit Court, has resulted in a robust settlement. The University will provide the MRI System and a functional laboratory that will allow the Dr. Bennett to continue his research and expand that which can occur in Hawaii.

Dispute over Letter of Hire promises

Dr. Bennetts was recruited to the University of Hawaii due to his work on early diagnosis of kidney disorders and his ability to establish and operate an MRI center that would enhance the work of other faculty members and allow his research to expand. Arriving in 2013 and believing that the University would provide the necessary equipment and support as agreed to in a letter of hire, Dr. Bennett proceeded to work toward the procurement of the MRI. While there were problems obtaining the original equipment, an alternative MRI was identified and the procurement process was proceeding. In Fall 2015, Dr.Bennett was informed by the Interim Dean of Natural Science that the equipment would not be purchased. The University contended that the letter of hire was not binding and could be unilaterally altered.

Dispute resolved by Dr. Bennett’s resolve

On January 24, a settlement was reached between Dr. Bennett, the University, and UHPA that ends the dispute and results in the necessary support for Dr. Bennett in advancing his work.

In addition to Dr. Bennett prevailing in his specific case, UHPA and UH have agreed to a Memorandum of Understanding on Letters of Hire. These two settlements could not have been achieved without the commitment of Dr. Bennett and the UHPA Board of Directors to hold firm in their convictions that the University must honor its commitments to faculty members.

UHPA Negotiates a Second Holiday for You

Finally a settlement regarding the 2016 dual holiday of Kuhio Day and Good Friday.

Faculty members (11 month) who accumulate vacation shall be granted an additional day of vacation leave.
All other faculty members who do not accumulate vacation( i.e. 9 month, 11 month, and faculty on “off-duty plan”) shall observe a second holiday that must be taken by December 31, 2016. There is a procedure for establishing a mutually agreed to day.  Please review the Memorandum of Understanding for details.

Manoa Faculty Senate says UH could break its written promises to you

The UH Manoa Faculty Senate has passed a resolution encouraging potential new faculty that they consult an attorney or UHPA before accepting a job offer. UH’s position that Letters of Hire may be unilaterally changed is of grave concern for all job applicants that may be interested in coming to any campus. The position taken by UH discourages the recruitment of new faculty.

It’s time for UH Manoa to Honor their Commitments to Faculty Members. UHPA Prohibited Practice Filed

On December 21, UHPA filed a prohibited practice charge with the Hawaii Labor Relations Board charging Natural Science Interim Dean Kumashiro with unilaterally and improperly canceling agreements contained within letters of hire and supplemental terms of service for department chairs. This is an important case to protect the rights of faculty in advancing the ability of UHPA to bargain and enforce letters of hire and the conditions set forth within.

A promise broken

In the case of Dr. Kevin Bennett, UH Manoa Biology, his letter of hire provided for a UH purchase of an MRI. Approval to purchase was granted as was the appropriate facility construction for the equipment. Within a few weeks of being appointed, Interim Dean Kumashiro notified Dr. Bennett that she would not allow the purchase of the equipment. While she had the funds, they would be used for other projects. This has significantly impacted the ability of Dr. Bennett to continue his academic work and research.

Questionable removal of dept chair

Dr. Kathleen Cole was department chair of the Biology Department. She was removed by Interim Dean Kumashiro which UHPA believes was due to her advocacy for Dr. Bennett along with expressing Biology faculty and student needs regarding a new facility on the Manoa campus–Snyder Prime. Upon her removal as department chair, a supplemental agreement, executed in 2014 for research support while department chair, was retracted leaving three graduate students and Dr. Cole without the funding to continue her academic work and research.

ERS Filing Sessions

If you are planning to retire this year, please refer to the schedule for individual counseling/filing sessions on the Employees’ Retirement System (ERS) website under Members Retirement Planning http://ers.ehawaii.gov/wp-content/uploads/2013/06/Oahu-Fall-20151.pdf.

Employees wanting to request an individual counseling session on O‘ahu should call ERS at 586-1735, as the individual counseling sessions are filling up fast.  A registration form is also available on the last page of the ERS Counseling Appointments for Employees Retiring schedule.  On the form, please enter the last 4-digits of your social security number and your month and date of birth (the year is not required) and mail or hand-deliver the completed form to the ERS Office.  NOTE:  If it is too early to register for a session, please regularly check the ERS site for the schedule of sessions.

For neighbor island employees, please contact the neighbor island ERS representative for an appointment.  The ERS has scheduled pre-retirement workshops and informational sessions on the islands of Hawai‘i, Kaua‘i, Lāna‘i, Maui and Moloka‘i.  The pre-retirement sessions schedule and instructions to register on each island may be viewed at: http://ers.ehawaii.gov/members/planning-for-retirement.

Additional information regarding your retirement benefits is located on the ERS website at http://ers.ehawaii.gov/.  Should you have questions related to retirement, please contact ERS at:

O‘ahu – (808) 586-1735
Maui – (808) 984-8181
Hawai‘i – (808) 974-4077
Kaua‘i – (808) 274-3010